Review Response Templates For Responding To Negative Reviews

Businesses need to respond to every review, positive and negative, these response templates will help you craft better responses and garner a larger online following.

Review Response Templates For Responding To Negative Reviews

Negative reviews can be a big pain for businesses. Not responding to negative reviews is seen in bad light and the only way to offset the damage is to respond to the reviews and bring forward your perspective while appeasing the reviewer in the best possible way. You may not have time to craft the best responses, so we've done it for you. Inside you'll find several common review responses to negative reviews, remember to use them smartly and modify them according to your current scenario and add appropriate names, salutations

Dear [name],
We want to sincerely apologize for your negative experience in our [store/office/other]. However, we'd like to learn more about your situation and what exactly happened. We want to make things right. So, please give us a call on [phone number]. You can also email us at [email id] and we will get back to you promptly. We look forward to hearing from you and earning you back your business.

Yours sincerely,

Dear [Name], we want to extend our sincerest apologies corcerning all the issues that you have faced. We pride ourseleves in maintaining the highest quality standards for our customers. So, we hope you will give us and opportunity to discuss this futher with you.You can reach out to us on [phone number] or you can email us on [email id]. [name], our [position] will be taking care of you personally, his/her extn no is [extn]. He should be reaching out to you shortly and we hope to find a solution than makes you smile.

Dear [Name], 
We're extremely sorry that you had to face such difficulties, problems in customer service is not something we are known for. As you can see from our other reviews, we pride ourseleves in providing great customer service and we'd like to do the same for you. We may not be able to change the past but if you give us a chance, we will completely make it up to you. Our GM, Mr. Jack Stoke will be reaching out to you personally. We hope to resolve this to your benefit and earn you back as a customer.

Hi [Name], we are devastated to hear you had such a bad experience with us.We are usually known for our great customer service and attention to detail in everything that we do. But we completely understand that our reputation is not something we should hide behind. So, if you'd like, you could call us on [phone number] or reach out to us via twitter dm, facebook or even email us directly at We'd like to discuss the matter further with you and see how we can make things good. If you give us the chance, we will definitely win you back.

Hi [Name],
I'm [Name], I'm the manager/owner at here. We try to maintain the highest standards of service, but clearly thats not what happened here. I am terribly sorry to hear about your experience yesterday. Unfortunately, I was not in at the time. Please give me a call at [phone number] at your convinience.-I'd like to find out what I can do to win back your business.

We are extremely sorry to hear about this, and even more sorry to disappoint a customer. Next time, please walk right up a manager and voice your concerns. We'd like to make sure that such mistakes don't happen again. Please reach out to us on call or by email. We want hear all about your concerns and address them in the most suitable way. We look forward to hearing from you. Your feedback makes us better.